Transcript Requests
Transcripts of Grades
Students or parents requesting transcripts should first request transcripts through Parchment. If Parchment is unable to provide a transcript then students or parents must fill out the Transcript Request Form available online and in the Registrar's Office. Transcripts will be released within one week after the Registrar receives the completed Transcript Request Form. Please print clearly and complete all necessary information. Official transcripts are only mailed directly to colleges/universities. Next-day mail will be sent via USPS Priority Express Mail and will be $35. International transcript fees will be determined based on the country's postage and processing fees. Please pay by cash, check, or clearly identified wire transfer, and once payment is processed, the transcript will be sent. College-bound students should request transcripts to be forwarded to colleges of their choice early in the second semester of the senior year. Please note that test scores like the AP and SAT are not included on transcripts. Please contact The College Board or ACT to arrange for test scores to be sent to colleges.
Transcripts may be withheld if tuition is unpaid or there are any outstanding financial obligations.
Transfer of Records
Whenever a pupil transfers from one school district to another or a private school, or transfers from a private school to a school district within the state, the pupil's permanent record or a copy thereof shall be transferred by the former district or private school upon request from the district or private school where the pupil intends to enroll (Education Code 49068). Complementary to Education Code 49068, the provision of Section 438, Title 5 prohibits the withholding of pupil records from a requesting school because of any charges or fees owed by the pupil or by their parents. This provision applies to pupils in grades K-12 in both private and public schools.
Withholding of Diplomas
Arroyo Pacific Academy will not grant a diploma to a student unless all obligations (including but not limited to financial, disciplinary, and/or academic) have been met.
Withholding of Transcripts / Report Cards
Education Code 48904 allows a school to decline to give the pupil their diploma or report card or to refuse to send transcripts to a college or employer until the pupil's financial obligations are met. The school must notify the parent or guardian that the pupil's grades, transcript, or diploma are to be withheld. However, Arroyo Pacific Academy will not release a Transcript or Report Card, official or unofficial, to a parent/guardian/host parent, student, college, or employer unless obligations have been met by the student or the parent/guardians. Official transcripts are not given to students or parents, guardians, host parents or agents.